Forms Library

Canada’s largest library of secure healthcare forms

Collect and share critical information across the patient journey with 1000s of integrated Ocean Forms at your fingertips

Over 5000 forms

Automate clinic workflows

Eliminate manual data entry

Ocean Form Basics

What is an Ocean Form?

An Ocean Form is a digital tool for collecting and sharing patient health information (PHI) safely and securely among patients, providers and systems. Below their patient-friendly interface is a robust, cloud-based security architecture purpose-built to protect privacy while making critical data readily available to those who need it.

How are Ocean Forms used?

Clinics and care teams across Canada use a variety of Ocean Platform tools to send and receive thousands of Ocean Forms every day.
These tools include Check-In Kiosks and Tablets, Patient Messaging, Online Booking, eReferrals and more. For example, if you need a patient to complete an assessment before or after an appointment, simply attach it to a secure message and receive an alert when they have completed it.

How do you create an Ocean Form?

The Ocean Form Builder lets users create or edit forms to fit their needs. With countless options for question types, note formatting, and the ability to incorporate formulas, there are so many ways to use forms to your advantage and simplify the charting process.

Three types of Ocean Forms

Clinical Patient Forms

These forms are designed to collect specific clinical details from the patient and inform treatment decisions. Clinical Forms can be completed by patients before, during or after their visit, and the information they provide will automatically update their chart.

Administrative Forms

Administrative forms are designed to improve clinic efficiency and enhance the patient experience by making it easy for patients to contribute directly to their record. This includes updating demographics, completing intake forms or providing consent.

eRequest Forms

Ocean’s family of eRequest forms facilitate the transfer and back/forth coordination of care among multiple clinicians, clinics and health systems. These forms include those for sending referrals, conducting specialist consults and other submissions to authorities.

Explore the Ocean Forms Library

“Having Ocean Forms in our clinic has dramatically improved our ability to gather clinical data and track changes over time. I am so impressed with the speed and efficiency and how easy they are to use.”

Dr. Jessica Seibal

The Boardwalk Medical Centre

Interested in learning more about Ocean Forms? 

Common Questions


For Healthcare Providers

Proven digital tools and workflows purpose-built for clinicians, by clinicians

For Clinic Administration

Simplify the end-to-end experience and help ease the burden for staff and patients

For Healthcare Systems

Bring digital innovations to life for large organizations and diverse populations

The Ocean Platform

Patient Engagement Suite

Connect your community with easy-to-use tools

Ocean Provider Network

Co-ordinate care among clinicians and systems

Online Booking

Patient Messages

Patient Reminders

Kiosks & Tablets

Website Forms

Ocean Studies







EMR Integrations

Connect with confidence. Discover deep integrations with the leading electronic medical records in Canada

Integration News


Information for Patients

Ocean Forms Library

Getting Started


If you are an Ocean user, please visit our comprehensive Support Portal for detailed articles, video walkthroughs and technical guides:

Best Practices

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News & Insights

A Letter from Jeff Kavanagh, CEO of CognisantMD

Today we have some very exciting news. We are pleased to announce that CognisantMD is now officially part of the WELL Health Technologies family of companies. WELL Health is a Vancouver-based, publicly listed company on the Toronto Stock Exchange (TSX: WELL), with a...

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