Each year, we take the time to look back at how clinics are using digital forms in their practice. In this blog post, we’re going to share insights from across our community and highlight patterns that might be helpful for others.

When we reviewed the over 9 million patient forms completed in 2025, three areas stood out: mental health screening, operational workflows, and developmental and maternal health. Together, these trends offer a useful look into how clinics are supporting better patient care today.

Top 10 Forms Used by the Most Clinics in 2025

Mental health screening continues to be a priority

A significant portion of the most-used forms on Ocean are related to mental health and behavioural screening. This includes tools such as the GAD-7, PHQ-9, Adult ADHD Self-Report Scale, SNAP-IV, Mood Disorder Questionnaire, and Suicide Ideation screening forms.

This reflects a continued shift towards using screening tools to support clinical decision making. Many clinics are using these forms to gather information in advance, monitor changes over time, and ensure that important concerns are identified early.

For patients, completing these assessments digitally can also make it easier to share sensitive information in a private, low-pressure way. For providers, having this information available ahead of an appointment helps focus conversations and make the most out of a mental health appointment.

Supporting developmental and maternal health

Another notable theme in this year’s data was the use of forms that support care during key stages of life. Developmental screening tools such as the LookSee, alongside the Edinburgh Postnatal Depression Scale (EPDS) were heavily used by thousands of clinics.

The LookSee forms in particular continue to be an important resource for monitoring childhood development. We’ve previously shared how the LookSee Launcher can help automate this process, making it much easier to integrate into everyday workflows and routine care.

Similarly, the EPDS supports conversations around postnatal mental health and helps identify patients who might benefit from additional follow-up.

Adapting administrative workflows to new technologies with forms

Administrative forms like new patient registration and consent documentation continue to support smooth clinic operations. Sending these forms ahead of a visit helps keep information accurate, reduces manual work for staff, and allows visits to start on time.

One form that stood out within this category was the AI Scribe Consent Form. As more clinics explore AI-powered documentation tools like Nexus AI, establishing a clear and transparent consent process is an important part of implementation. Sharing this advance gives the patient time to review the information, set expectations, and ensure patients understand how these technologies will fit into and improve their care experience.

As we explored in a previous article featuring Dr. Doug Kavanagh’s reflections on AI scribes, thoughtful implementation starts with patient awareness and trust. Incorporating digital consent forms, whether it’s email, virtual care, or even basic clinic policies, will help clinics stay on track as workflows evolve.

Learning from the community

While every clinic’s needs are different, seeing which forms are widely adopted can offer ideas for workflows that others may want to explore.

For clinics on Ocean, this is a good opportunity to:

• Explore the Ocean Forms Library to see what other tools are available
• Evaluate your processes to find more places to incorporate screening
• Meet with an Ocean Practice Consultant to discuss ways to add forms to your appointment reminders, online booking, and more

As more clinics adopt more forms and workflows, these trends will continue to evolve. See you in next year’s wrap up!